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Product overview

Everything your board does, in one record.

Govern, manage the money, look after the building, serve the owners, and prove it.

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One decision and everything that points at it

The five areas of your year

Each one is a group of features writing into the same record.

Govern

Every approved motion becomes a decision. Payments and contracts point back at it.

Money

Operating and reserve money are kept apart by the ledger, not by good intentions.

Building

The reserve study becomes a plan. The plan sets next year's contribution.

Owners

Owners see their ledger, their documents and the scorecard. Without emailing anyone.

Prove

Hand an auditor, a buyer's lawyer or a lender a package that is already built.

The five things everything hangs off

Every module reads and writes the same five objects.

The five shared objects and the modules that write to themDecision, Document, Audit event, Obligation and Notice delivery sit in a row, and every module in the product writes into them rather than into its own copy.DecisionDocumentAudit eventObligationNotice delivery

  • Decision

    A permanent ID that money and contracts point back to.

  • Document

    Born classified, with a retention rule and a visibility.

  • Audit event

    Append-only. Nobody edits it, including us.

  • Obligation

    A statutory duty with a due date and its evidence.

  • Notice delivery

    Proof that a statutory notice reached each recipient.

Built for volunteers

  • Three clicks to any recurring task.

  • No training course.

  • Every screen says what happens if you stop.

  • Mobile for anything done standing up.

  • The board can never edit history.

Rules we enforce in the database

Not policies. Constraints that refuse the write.

  • No money moves without an authority

    Every payment names a decision, a budget authority, or a delegation with a dollar limit.

  • Restricted funds stay restricted

    Each fund balances on its own. A reserve outflow needs the decision that authorised it.

  • An award needs its quotes

    No bid record, no contract award. Your policy and your statute set the quote count.

  • Financing is never shown alone

    A loan cannot be presented without a fee increase and a special assessment beside it.

  • History is append-only

    A correction is a new record that points at the one it replaces.

Jurisdictions at launch

Ontario and Florida ship first. Each one is a rules pack: data, reviewed with counsel, not code.

Look around a real building

A seeded 86-unit Ontario corporation and a 140-unit Florida association, each with a year behind it.

Open the sandbox

Notes

  1. Rules in the database. These are constraints on the tables rather than checks in the application. A payment with no authority, a reserve outflow with no decision, an award with no bid record, and a comparison containing a loan and no alternatives cannot be written at all.
  2. Append-only history. An adopted decision, a posted journal entry and an audit event are never edited. Audit events are chained and anchored nightly, so altering one breaks the chain and shows.
  3. Rules packs. Obligations, forms, deadlines, retention and fee caps are held as data and reviewed with counsel. A new jurisdiction arrives as a pack rather than as a rewrite of the product.
  4. Three clicks. Every task that recurs on the compliance calendar is reachable from the board home screen in three clicks or fewer.