Feature
The right threshold, the right quorum, the right notice. Every time.
Electronic, paper, mail, in-person and telephone voting with eligibility from your roster, proxies with limits, live quorum, secrecy where required, a scrutineer role and a tamper-evident trail.
Board reality
Why this is hard for a volunteer board
A special resolution needs one threshold, a bylaw another, a borrowing authorisation another, and each jurisdiction counts differently. Proxies arrive on paper. The quorum is short at 7:55 pm.
The mechanism
How the butler handles it
- Step 1
The ballot loads its own rules
Build the ballot and the butler loads the threshold, quorum, notice period and eligibility for the question type and jurisdiction, including arrears disqualification and unit-factor against one-vote weighting. - Step 2
Owners vote the way they can
In the portal, by scanned paper, by mail or in the room. Proxies are generated, appointed, revoked and validated, and reminders go to non-voters only. - Step 3
The result is attested and kept
Results are attested, published and kept. Recounts and challenges have a workflow, and a scrutineer verifies the tally without seeing secret ballots.
Record output
What it produces
Ballots for every question type: election, ordinary and special resolutions, bylaw and rule amendments, borrowing authorisation, substantial change, budget ratification and reserve funding plan.
Electronic consent management, proxy forms and validation, and live quorum.
The attested result and the historical record.
Elections with nominations, eligibility screening, disclosures, acclamation, reserved seats, cumulative voting where applicable, the notice sequence and tie-break rules.
Rules pack
Ontario and Florida
Each jurisdiction is a rules pack, and the citation travels with the obligation.
Thresholds, quorum and notice sequences are rules-pack data with a version stamp, so a ballot built today records which version of the rules it was counted under.
Board questions
Questions boards ask
Can owners vote on their phone?
Yes, with consent where the jurisdiction requires opt-in to electronic voting.
Is the vote secret?
Where the statute requires it, yes, and the audit trail proves the count without revealing ballots.
Who can be a scrutineer?
Any person the board appoints to the role. They see tallies and the integrity log, never individual secret ballots.
Set your corporation up this afternoon
Electronic, paper, mail, in-person and telephone voting with eligibility from your roster, proxies with limits, live quorum, secrecy where required, a scrutineer role and a tamper-evident trail.