Feature
Operating and reserve money kept apart by the ledger.
True multi-fund double-entry accounting with restricted-use enforcement, period locks, and a budget whose reserve line comes from your capital plan instead of a guess.
Board reality
Why this is hard for a volunteer board
A generic accounting package does not know that reserve money cannot pay for landscaping. A spreadsheet budget does not know what the reserve study said.
The mechanism
How the butler handles it
- Step 1
Every line carries its fund
Each fund balances on its own. A cash outflow from the reserve without a linked board decision fails at the database. - Step 2
The budget starts from the plan
The builder starts from prior actuals, derives the reserve contribution from the 30-year model, previews the per-unit fee impact, and runs the draft, board approval, owner notice and adoption steps with the statutory periods. - Step 3
Month end is two hours
Reconcile each bank account, lock the period, and generate the board package. A volunteer treasurer closes a month in under two hours, by design.
Record output
What it produces
Balance sheet by fund, income statement with budget against actual, cash flows and the reserve continuity schedule.
Trial balance, general ledger detail, owner ledger, vendor spend and project cost.
A one-click board package and a year-end audit package with auditor read-only access.
Tax filing support (T2, T1044, 1120-H), comparatives and scheduled reports.
Rules pack
Ontario and Florida
Each jurisdiction is a rules pack, and the citation travels with the obligation.
Chart of accounts templates for Ontario condominium corporations and for Florida condominiums and HOAs ship with the rules packs, including reserve fund treatment and the Florida statutory reserve categories.
Board questions
Questions boards ask
We already use QuickBooks.
Import your chart and opening balances, and keep your bookkeeper on QuickBooks or Xero with a one-way sync of posted journals. The fund ledger stays the book.
Can we reopen a closed period?
With a board decision, logged. Prior-period adjustments post into the open period and reference the period they adjust.
Do we need an accountant?
No, but your accountant gets scoped read-only access and a package built for them.
Set your corporation up this afternoon
True multi-fund double-entry accounting with restricted-use enforcement, period locks, and a budget whose reserve line comes from your capital plan instead of a guess.