Florida
Florida condo video meeting recording rules
When a Florida condominium association must record a video-conference meeting, how long owners can see it, and what the notice must say.
Duty record
What this duty is
A Florida condominium association that holds a board or members' meeting by video conference records it and keeps the recording available to owners for a period after the meeting.
The notice for such a meeting carries more than an ordinary notice: owners have to be told how to attend and how to participate, not merely that the meeting is happening.
The recording is an official record while it is held, which means an owner can ask for it and the association answers on the records timetable.
Authority
Who is responsible, and when it is due
The rules pack puts this on the Secretary.
Due 7 days after the date of the triggering event.
This duty counts from something only your corporation holds, so it has no worked example from a fiscal year end alone. Inside Board Butler it is dated from your own records.
The duty in this article is Florida Statutes Chapter 718 (2024 video-conference meeting provisions)
Evidence
What has to exist afterwards
A duty is met when there is something to show for it. The rules pack requires a document on file, and posting evidence.
Consequence
What happens if you miss it
A meeting conducted by video conference must be recorded; the recording is an official record and must be posted or hyperlinked on the website for the preceding 12 months.
The pack records no monetary penalty for this one, which does not make it cheap: the cost usually arrives later, through a purchaser, a lender or a tribunal.
Product record
How Board Butler handles it
Board Butler instantiates this obligation for your corporation from the same pack entry this article was built from, dates it from your own fiscal year end and your own records, puts it on the compliance calendar with the role responsible, and attaches the evidence as you produce it rather than asking you to file it afterwards.
Computed from rules pack US-FL version 2026.3.
This page explains the rules in plain language and is not legal advice.
Get the whole year, not one duty
The statutory calendar tool computes your year from your fiscal year end, with the role responsible and the consequence beside each date.